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Thank you for completing all 2013 WEDCS reports

Posted in
Priority: 
Information Only
Date: 
January 21, 2014
To: 
Wisconsin County Clerks
To: 
Wisconsin Municipal Clerks
To: 
City of Milwaukee Election Commission
To: 
Milwaukee County Election Commission
From: 
Michael Haas, Elections Division Administrator
From: 
Brian Bell, Elections Data Manager

On behalf of the Board, Director Kennedy and everyone at the G.A.B., thank you to all County and Municipal Clerks for completing all of the required Wisconsin Elections Data Collection System (WEDCS) reports for the 2013 election year.  Special thanks are due to those who completed the additional GAB-190 reports for the three Special Assembly Primaries and Elections for the 21st, 69th, and 82nd Assembly Districts.  We recognize the time and effort required of clerks to meet these Federal and State statutory reporting requirements.  This information helps us to complete many reports on behalf of clerks, and to provide valuable data to policymakers, the media, and the public.

There are several ways that you can access completed reports, as well as other useful data.  To access individual GAB-190 reports follow these five simple steps:

  • Login to WEDCS.
  • Click on ‘REPORTS’ from the menu on the left.
  • Select an election from the drop-down menu at the top of the page.
  • Select the reporting unit (or all reports) from the drop-down menu at the top of the page.
  • Click the ‘VIEW REPORT’ button.

G.A.B. staff also posts the GAB-190 statistics on our website once all municipalities and counties have completed their reports as a Microsoft Excel spreadsheet.  The completed statistics are available online here: http://gab.wi.gov/publications/statistics/gab-190.  Additional election-related statistics are available at http://gab.wi.gov/elections-voting/statistics.  Some examples of these include historic statewide voter turnout, and the number of actively registered voters statewide by age group, ward, municipality, county, State Assembly District, State Senate District, and Congressional District.

We also would like to again thank the clerks whose feedback helped create the new WEDCS forms, update the GAB-190 Help Guide, and extend the reporting deadlines.  To recap information we have previously provided, here is a brief summary of the changes with links to the new forms:

  • The GAB-190F is required when there is a Federal office on the ballot.  State Statutes requires that these statistics must be entered into WEDCS within 30 days of the Federal Election.  This will be every Partisan Primary in August, every General Election in November, the Presidential Preference Election in April every four years, and any special election for a Federal office (http://gab.wi.gov/forms/gab-190-federal).
  • The GAB-190NF is required whenever there is not a Federal office on the ballot, but there is a state office or statewide referendum.  State Statutes require that these statistics must be entered into WEDCS within 30 days of the State Election (http://gab.wi.gov/forms/gab-190-non-federal).
  • The GAB-191 is the Election-Specific Cost Report.  This form is only required for the Spring Election in April and the General Election in November, and includes only those costs that relate to that specific election and excludes any costs related to a potential primary.  The Election-Specific Cost Report must be entered into WEDCS within 60 days of the election (http://gab.wi.gov/forms/gab-191).
  • The GAB-192 is the Annual Elections Cost Report.  This report includes costs that do not relate to a specific election.  This report will be due every January 31st for the preceding year.  The first report will be due in 2015 for the 2014 calendar year (http://gab.wi.gov/forms/gab-192).
  • The GAB-190 Help Guide provides detailed instructions on how to complete the questions on the GAB-190F and GAB-190NF (http://gab.wi.gov/manuals/gab190).

While we believe that these changes represent major improvements to how we collect and report elections data, we hope that you will continue to be engaged in helping to enhance our processes.  Please let us know if you have any other suggestions on how we could improve our data collection and reporting procedures, or if there are other statistics that you think would be helpful to post on our website.

Please contact the G.A.B. Help Desk at GABHelpDesk@wi.gov or at (608) 261-2028 if you have any questions about the contents of this memo, or suggestions on how we could improve elections data collection and reporting.