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Redistricting Phase 2 in SVRS begins Tuesday, January 10th

Priority: 
Medium Priority
Date: 
January 9, 2012
To: 
Wisconsin County Clerks
To: 
Wisconsin Municipal Clerks
To: 
City of Milwaukee Election Commission
To: 
Milwaukee County Election Commission
From: 
Nathaniel E. Robinson
AttachmentSize
Redistricting Phase 2 announcement draft ah 1-8.pdf36.45 KB
8 0 Deployment Full Doc 1-9.pdf1.56 MB

Redistricting in SVRS began on December 5th, with clerks checking that the new districts were correct,
and fixing voters with no district combo. The second phase of redistricting will launch on Tuesday,
January 10th. This phase will complete the data cleanup required to hold elections in the new districts.

  • All SVRS users must view the webinars and complete data quality checks, even if your municipality’s districts have not changed. Note that every single voter record in the state was converted to a new mapping system, and every municipality will have a few mistakes to correct.
  • All counties have had their map files loaded and are ready to begin work in SVRS. During Phase 1, several counties were told to wait while their map files were fixed. Any SVRS users who have not begun redistricting work in SVRS should start now. If you still have large-scale problems with your map lines being incorrect, you may be able to coordinate with your county or municipal GIS department and the G.A.B. to load corrected maps.
  • If you have not seen the webinar for Phase 1, please follow this link: http://gab.wi.gov/clerks/redistricting/training. This will lead to recording of the webinar, divided into three segments of approximately 15 minutes each. We strongly urge you to review the Phase 1 webinar as soon as you possibly can.
  • Please attend a webinar, or view a recording, before beginning work on Phase 2. A schedule of webinars is attached to this email, along with a link to register for the webinar of your choice. All you need is a computer that shows video and a telephone. Every SVRS user is not required to, but least one person per office should attend a webinar. If you cannot attend a scheduled phase 2 webinar, we will post a recorded presentation on our website for your convenience.
  • The attached training instructions cover both Phase 1 and Phase 2 of the redistricting process. Phase 1 instructions walk you through verifying your districts, entering polling place assignment plans and fixing voters with no district combination. Phase 2 instructions cover fixing addresses with bad geocodes, checking addresses near boundary lines, fixing voters whose school district has been changed, and double-checking addresses that have been modified by the post office software.
  • Since the filing deadline for the February 2012 Primary has passed, clerks should notify the G.A.B. immediately if they have a primary election, and whether they use SVRS to issue absentee ballots. G.A.B. staff will prioritize supporting clerks with a February Primary.

If you have questions on the Redistricting project, we have set up a special incident tracker at
http://wisapps.wi.gov/sites/GAB/Incident where you can enter questions and issues. Thank you.

cc: Kevin J. Kennedy
Director and General Counsel
Government Accountability Board

Ross D. Hein
Elections Supervisor
Government Accountability Board

Sarah Whitt
SVRS Functional Team Lead
Government Accountability Board