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GAB-362 SVRS Clerk Contact Information Update Form

Posted in
Priority: 
Timely Attention Required
Date: 
October 13, 2014
To: 
Wisconsin County Clerks
To: 
Wisconsin Municipal Clerks
To: 
City of Milwaukee Election Commission
To: 
Milwaukee County Election Commission
From: 
Michael Haas, Elections Division Administrator
AttachmentSize
gab_362_svrs_information_update_form_pdf_11735.pdf17.83 KB

The Government Accountability Board needs your assistance in ensuring the clerk contact records we have in SVRS reflect our current municipal clerks and their contact information.


Background
: As you are aware, turnover is common amongst municipal clerks and therefore our records become outdated quickly.  It is important that clerk contact records are current to make sure voters are being directed to the appropriate clerk.  In addition to the G.A.B., many different agencies, such as the Federal Voting Assistance Project, rely on the clerk contact records provided to the G.A.B through SVRS.  With the new release of the MyVote website, the system relies on the clerk information out of SVRS.  This displays the address of the clerk when voters use the site so they know where to send in their registration forms and were to go to vote in person for absentee.  We need your help in making sure the correct contact information is available as soon as possible in order for our database to remain current and accurate.

Request: Please take a few moments and go to the Jurisdiction Record in SVRS to verify the contact records for the municipal clerks in your county. You may also use the “Directory of Wisconsin Clerks” posted at the following link: http://gab.wi.gov/clerks/directory.  If any of the information is incorrect, the municipal clerk needs to complete the GAB-362 SVRS Clerk Contact Information Update Form available on the G.A.B. website at the following link: http://gab.wi.gov/forms/gab-362.

We ask that the municipal clerk mail, fax or email the GAB-362 SVRS Clerk Contact Information Update Form to the attention of the G.A.B. Helpdesk by email to GABHelpDesk@wi.gov, by mail to 212 E. Washington Ave, Third Floor, P.O.Box 7984, Madison, WI 53707-7984, or by fax to (608) 267-0500. It is important that G.A.B. updates the contact records directly into SVRS as this will then make the appropriate changes to the clerk training record maintained by the G.A.B. If the clerk contact records need to be updated, you will not be able to make any changes to the clerk training records as this can only be viewed by G.A.B. staff with state level SVRS access. Therefore, these changes must be made by G.A.B. staff.

The G.A.B. will be providing friendly reminders, via our regular notifications, in order to maintain sufficient clerk contact information in SVRS.

If you have questions, please contact the G.A.B. HelpDesk at (608) 261-2028, or GABHelpdesk@wi.gov. As always, thank you for your effort and time in getting this information to us.

cc:       Kevin J. Kennedy
            Director and General Counsel
            Government Accountability Board

            Ross D. Hein
            Elections Supervisor
            Government Accountability Board