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Information on the Canvass Process for the April 5, 2011 Election

Posted in
Priority: 
High Priority
Date: 
April 4, 2011
To: 
Wisconsin County Clerks
To: 
Milwaukee County Election Commission
From: 
Adam Harvell, SVRS Trainer
AttachmentSize
Canvass Email to Clerks 4-4.pdf28.88 KB
Canvass Chapter 4_4_2011.pdf1.9 MB
Information on the Canvass Process for the April 5, 2011 Election:
1)       For clerks who create files for upload into the G.A.B. Canvass System: If you are not canvassing municipal level offices, please leave those office types off of the file (LST or XPS) you create for upload. Because of the way contests are named in SVRS, it is often very difficult to match the contests to the correct municipality. Please contact the G.A.B. Help Desk at 608-261-2028 if you need help with this process.
 
2)       There is a new version of the Canvass System Manual posted at (http://gab.wi.gov/node/1695). This chapter has been updated with the correct report names, better explanation of the certification process, and a few new tricks for entering data into the system.
 
3)       Directions on Verification and Certification of Results
After you have entered or uploaded your results, follow the directions below to verify your canvass numbers. These rules must be followed for state and federal-level offices. For county-level offices, you may choose whether or not to use the G.A.B. Canvass System.
 
a)       When you have completed the entry of election results, you may print the Canvass Report – GAB 106. This will give a tabular statement of all votes cast for each contest or candidate, along with a summary sheet of vote totals. The canvassing board can use this report to verify vote totals and make adjustments. You MAY NOT use the Canvass Report – GAB 106 to report results to the G.A.B.
 
b)       Once all necessary amendments have been made, click the Verify option in the Canvass System, and print the Federal/State Office Certification Report for G.A.B. for your Board of Canvassers to sign. Please note: You MUST report results to the G.A.B. using the Federal/State Office Certification Report for G.A.B.
 
c)       Once it is signed, scan the entire document (summary statement and certification) and email it to the G.A.B. at wired@seb.state.wi.us.
 
d)       Immediately send the original signed document (summary statement and signed certification) to the G.A.B. at P.O. Box 7984, Madison, WI  53707-7984.
 
e)       Keep a copy of the Canvass Report – GAB 106 (or the Election Night Call-In Sheet (Worksheet with Totals), if your canvass board reviewed results by reporting unit, instead of by contest) and retain with your copy of the Summary Statement and Certification.