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Voter Status Updated in SVRS for Undeliverable DMV Ping Letters - Retroactive HAVA Check Project

Posted in
Priority: 
Medium Priority
Date: 
September 27, 2010
To: 
Wisconsin County Clerks
To: 
Wisconsin Municipal Clerks
To: 
City of Milwaukee Election Commission
To: 
Milwaukee County Election Commission
From: 
Nathaniel E. Robinsion, Elections Division Administrator

Approximately 16,000 voter records in SVRS were updated this weekend to reflect a Status Reason of Active – Suspended (30 Day Notice).  This update was made in preparation for Government Accountability Board staff to send 30 Day Notice letters to voters who were mailed a DMV Ping Letter as part of the Retroactive HAVA Check project, but the letters were returned as undeliverable.  The letters are being generated in accordance with statutory standards delineated in §6.50(3) Wis. Stats.

This work is being performed by G.A.B. staff. 
Clerks are not required to take any action at this time.

G.A.B. staff will mail 30 Day Notice letters to these voters in approximately 2 weeks.  The letters inform the voter that our office has reliable information that they no longer reside at the address at which they are currently registered, because a mailing was returned as undeliverable.  These voters will be given 30 days to request continuation of their registration at that address.  Requests for continuation of registration will be returned to G.A.B.  If they do not respond within 30 days, they will be marked Inactive in SVRS.  Voters are considered to be active registered voters throughout this process, until they are marked as Inactive in SVRS. 

Voters were only updated in SVRS if they met the following criteria: 

  • The voter was sent a DMV Ping Letter as part of the Retroactive HAVA Check and the letter was returned to G.A.B. offices as undeliverable.
  • The voter is still active and registered at the same address the letter was mailed to.
  • The voter is not a Military or Overseas elector.
  • The voter did not return an absentee ballot for the September 14 Partisan Primary.

G.A.B. staff will update clerks when the 30 Day Notice letters are mailed.
Please contact the G.A.B. Help Desk at (608) 261-2028 or GABHelpDesk@wi.gov if you have any questions regarding this process.   

cc:    Kevin J. Kennedy
        Director and General Counsel
        Government Accountability Board

        Barbara A. Hansen
        SVRS Director   
        Wisconsin Government Accountability Board